We are an established real estate law firm with offices across California. Our San Diego office is looking for a Legal Secretary to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business and Real Estate practice group, specifically the Landlord Tenant practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.

About Us:

With over 40 years in the California legal industry and five offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Responsibilities:

  • Prepare and file legal documents
  • Communicate with clients, courts, opposing parties, vendors, and sheriffs’ departments
  • Manage the high-volume unlawful detainer process from start to finish
  • Manage files of additional landlord tenant matters
  • Perform case intake, including reviewing leases and other forms, data entering new case information, and corresponding with clients for additional information
  • Sort and scan mail
  • Prepare and send case status updates to clients
  • Prepare and finalize pre-bills
  • Perform administrative tasks such as scanning, copying, calendaring, and closing files
  • Additional high-volume administrative support as needed by attorneys and/or the department

Qualifications:

We are looking for candidates with the following qualifications:

  • Extensive knowledge in unlawful detainer and/or landlord tenant law
  • Knowledge of local rules and deadlines
  • Knowledge of Microsoft Office, including Word, Outlook and Excel
  • Experience with case or practice management system (ProLaw or other similar system)
  • Strong research and writing skills
  • Strong written and verbal communication skills
  • Superior organizational skills and attention to detail
  • Excellent interpersonal skills
  • Ability to work with inflexible deadlines and high-volume workload
  • Ability to provide excellent customer service externally and internally
  • Minimum typing speed of 60 wpm

The following qualifications are preferred:

  • General litigation experience
  • Knowledge of California and Federal Rules of Court
  • Experience with Lexis Advanced
  • Experience with a legal document management system

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

We currently offer a hybrid in-office/remote work model in accordance with our COVID-19 Temporary Remote Work Policy. New hire employees will complete the majority of their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a possible hybrid schedule under this policy, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, and disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

  • “The people, atmosphere, culture, and work/life balance are great.”
  • “I always feel included, respected, and a part of the team.”
  • “I have been given so many opportunities to grow and have learned so much.”

Application Process:

To apply, please submit the following:

  • Resume
  • Typing speed
  • Desired salary range

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an Equal Employment Opportunity Employer that values diversity in our workplace.

Health and Safety:

We are committed to ensuring a safe and healthy workplace for our employees and visitors alike. Our internal safety measures include alternating schedules, enhanced office air filtration, socially-distanced office spaces, plexiglass shields, and frequent sanitization.

Application Form

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