We are an established real estate law firm with offices across California. Our Irvine office is looking for a Process Server Liaison / Billing Specialist to join our fast-paced team. If chosen as the successful candidate, you will serve as the liaison between the firm and external process servers in addition to processing the daily billing of the department.

About Us:

With over 40 years in the California legal industry and five offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Responsibilities:

Process Server Liaison

  • Liaise between the firm and our service of process vendors
  • Utilize our case management system to enter service of process data, project default dates, and upload proofs of service
  • Route and manage incoming and outgoing attorney service court filings
  • Perform extensive e-filing with the courts
  • Generate and prepare court applications and calculate associated fees
  • Perform administrative duties including answering phones, emailing, preparing mail, copying, and faxing; additional duties as needed

Billing Specialist

  • Review and verify dollar amounts and code components
  • Input and maintain client billing guidelines as applicable
  • Prepare and present pre-bills to attorneys in accordance with client matter billing terms
  • Receive client payments and sheriff refunds
  • Respond to clients’ basic accounting questions

Qualifications:

We are looking for candidates with the following qualifications:

  • Previous billing and customer service experience
  • Minimum typing speed of 40 words per minute
  • Versatile administrative and computer skills
  • Ability to multi-task in a high-volume environment
  • Strong organizational skills with a high sense of urgency
  • Ability to adapt to and meet inflexible deadlines
  • Comfortable working in a paperless environment

The following qualifications are preferred:

  • Law firm billing experience
  • Case management background
  • Some legal knowledge
  • E-filing experience

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

This position is temporarily approved to be performed remotely in accordance with our COVID-19 remote work policy. Training may be completed in the office and then the successful hire may be permitted to work remotely on a temporary basis. It is anticipated that this position will eventually be performed exclusively from the office.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, and disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

  • “The people, atmosphere, culture, and work/life balance are great.”
  • “I always feel included, respected, and a part of the team.”
  • “I have been given so many opportunities to grow and have learned so much.”

Application Process:

To apply, please submit the following:

  • Resume
  • Typing Speed
  • Salary Requirements

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an Equal Employment Opportunity Employer that values diversity in our workplace.

Health and Safety:

We are committed to ensuring a safe and healthy workplace for our employees and visitors alike. Our internal safety measures include alternating schedules, enhanced office air filtration, socially-distanced office spaces, plexiglass shields, and frequent sanitization.

Application Form

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